How to Work With an Architect
How to Work With an Architect
Nov 1 2024
A real life look into our in-person schematic design process.
Whether you’re planning to build a new home, remodel an old one, or looking to dip your toe into opening a restaurant or hospitality concept, knowing where to start can be a complex and overwhelming task. Hiring an architect can help the process run more smoothly. Architects are highly skilled and professionally trained in the design, planning, and construction processes, and they are often required, in some jurisdictions, to obtain building permits.
What Does an Architect Do?
One of the most common questions we get as architects is, “What exactly does an architect do?” Combining technical skills, creativity, and years of education and experience, an architect's role extends far beyond aesthetics to include every phase of a project. This includes site analysis, planning, drafting specification documents, problem-solving with builders or contractors, and ensuring the final product meets building, accessibility, and safety standards. Architects also balance the client’s vision with budget constraints, local building codes, and potential construction delays—while designing thoughtfully for the people who will use the space.
What to Think About Before Hiring an Architect
Before hiring an architect, it’s essential to have a clear idea of your goals, budget, and vision for the project. Think about the scope of work you need—whether it’s a small renovation or a new build—and consider the style and features you envision. Budget is also a key factor, as it will shape what’s possible and guide the architect in developing realistic designs that align with what you’re willing to invest. It’s helpful to research architects whose style and portfolio resonate with your project goals; look for someone with experience in similar projects and a reputation for good communication and problem-solving. Be prepared to discuss your timeline and flexibility, as architecture projects often take months or even years, depending on the complexity. Lastly, consider your expectations for collaboration: working with an architect is a partnership, so finding someone whose approach and personality complement yours will make the process smoother and more enjoyable.
Choosing the Right Architect
Once you’ve established a shortlist of architects whose style, portfolio, and overall vision resonate with you, set up consultations to discuss your project. It’s a good idea to meet with a few. Asking about their experience with similar projects, design approach, and fee structure. Pay attention to how well they listen to your ideas and whether they communicate clearly—this can be a good indicator of how the partnership will go. Finally, review the architect’s proposal, including costs, timeline, and any terms of the agreement, to ensure it matches your expectations and budget. Finding the right architect is about balancing design talent, practical experience, and a compatible working style to ensure a successful collaboration.
Hiring an Architect
Before any work begins, you and your architect should agree on the scope and cost of their services. Architects may charge in various ways, such as a fixed fee, a cost per square foot, a percentage of the total construction cost, or an hourly rate, so it’s essential to clarify this upfront. Make sure this agreement is in writing, detailing the services they will provide as well as the expectations and responsibilities on both sides. A clear, comprehensive agreement helps prevent misunderstandings, setting the foundation for a smooth collaboration and ensuring that you both have a shared understanding of the project’s timeline, deliverables, and budget.
Beginning Your Project
The first step your architect will take is to get to know your goals, asking questions and listening closely to understand what you’re aiming to achieve. This initial phase is about exploring your vision and priorities, clarifying your ideas, and defining your budget and timeline. A good architect will work with you to shape your goals into a clear plan, offering creative solutions to meet your needs and finding ways to optimize costs without sacrificing quality. During this stage, they’ll begin drafting design ideas that balance your wishes with practical considerations, setting a strong foundation for a project that aligns with your vision and budget.
Phases of a Project
Most Architects separate their design process into the same key phases. The number and structure of these phases typically depends on the size and complexity of the project, but generally will follow a similar format. Below we’ll look at a few of these key phases.
An example of a concept sketch used in the schematic design phase for our Tejon Project.
Key Architectural Phases:
Feasibility Study: The feasibility study phase is an essential first step in any residential architecture project, as it helps determine whether the homeowner’s vision is achievable within the constraints of the site, budget, and local regulations. During this phase, the architect assesses the property, reviewing zoning laws, building codes, and any environmental factors that could impact the project. They may conduct site visits, analyze topography, and look into utility access to get a comprehensive understanding of what’s possible. The architect also collaborates with the homeowner to clarify project goals and identify any potential challenges early on. By examining these factors, the feasibility study provides a realistic overview of the project’s scope and potential limitations, allowing the homeowner to make informed decisions before moving forward. This phase ultimately saves time and resources by addressing obstacles in advance and laying a solid groundwork for the design and planning stages to come.
Part of this step, unique to bld studio, is our narrative-driven design approach. Every project we work on starts from a blank slate and a narrative or “North Star” is established at the beginning of a project that helps guide all design decisions. This helps create a cohesive project that speaks directly to the unique story of each person we work with and their vision. Read more about our Feasibility Study process here.
Schematic Design: In the schematic design phase, the architect meets with the homeowner to review the project goals and create initial design options. These options are typically sketched by hand or with CAD software to give a visual representation of potential layouts and styles. The architect and homeowner then meet (ideally in person) to review these sketches and discuss what works and what doesn’t. The homeowner’s honest feedback on likes and dislikes is essential to refining the design. This collaborative back-and-forth continues until the homeowner is satisfied with a final design that aligns with their vision, budget, and needs. Once the design is approved, the architect can share these drawings with potential general contractors (GCs) to obtain preliminary cost estimates. The homeowner, often with input from the architect, interviews and selects a GC based on an acceptable estimate and a good fit for the project. Checking references at this stage is essential to ensure the chosen GC has a solid reputation. Throughout the project, open communication between the homeowner, architect, and GC is key to a smooth and successful construction process.
Construction Documents: During the construction documents phase, the schematic design drawings are refined and developed into detailed documents that will be used for both permitting and construction. These documents include everything from floor plans and elevations to detailed sections and material specifications. In many cases, structural drawings created by a licensed structural engineer are also needed, and the architect will help coordinate this effort to ensure all necessary details are included. Once the construction documents are complete, they are submitted to local authorities to obtain the required permits. Once permits are approved, construction can begin. Although the architect oversees the documentation and design integrity, it is the general contractor (GC) who sets the construction schedule and manages the day-to-day progress on site.
Construction Administration: During the construction phase, the architect plays a crucial role in ensuring that the project is built according to the design intent and specifications. The architect will make periodic visits to the job site to observe the quality of construction, addressing any discrepancies or concerns that may arise. As the homeowner's representative, the architect ensures that the work aligns with the approved plans and that any adjustments are made with careful consideration. Throughout construction, the architect remains available to answer questions from the general contractor (GC) and provides additional information or clarification when needed. This ongoing support helps keep the project on track and ensures the finished product meets the homeowner's expectations and the architect’s vision.
Mike and Breton working through design concepts for our Redhill Project.
Finding the right architect for your project is essential to its success. While there are many talented architects to choose from, it’s important to find someone who listens to your needs, communicates effectively, and shares your vision for the project. A great architect not only brings creativity and fresh ideas but also helps you navigate the complexities of the process, turning potential challenges into opportunities. By working closely together, you can unlock new possibilities and ensure that your project is not only successful but also exceeds your expectations. Trusting the right architect can make all the difference in creating a space that truly reflects your vision.
